Purchase Bill
Purchase Bill
The Purchase Bill module manages vendor billing against received goods or services. It supports both GRN-based and non-GRN bills, providing tools to handle discrepancies, tax adjustments, and voucher generation efficiently.
Key Features
| Feature | Description |
|---|---|
| Bill Create | Create a new purchase bill, with or without GRN reference. |
| Discrepancy Index | View and manage discrepancies between billed and received quantities or rates. |
| Modify | Edit existing purchase bill records. |
| Delete | Remove incorrect or outdated bills. |
| Modify Other Info | Update supplementary fields |
| Update All Taxable Value to Zero | Set all taxable values in the bill to zero—useful for exempt transactions. |
| Upload Bill | Attach scanned or digital copies of the vendor bill. |
| Revoke Authorization | Undo the authorization of a bill for corrections or re-approval. |
| Make Voucher Against Bill | Generate a financial voucher entry directly from the bill. |
| Authorize Bill | Finalize and approve the bill for accounting and payment. |
| GSTR-2B Reminder | Alerts user to reconcile vendor bill with GSTR-2B data. |
| Make PDN/PCN | Create Pending Decision Note (PDN) or Price Change Note (PCN) based on discrepancies. |
| Create Non-GRN | Create a bill not linked to any GRN (e.g., services or direct expenses). |
| Import Non-GRN | Import multiple non-GRN bills in bulk. |
| Create With GRN | Create a bill directly based on an existing GRN. |
| Modify Line | Edit item-level details like quantity, rate, or tax. |
| Delete Line | Remove individual items from the bill. |
Non GRNs will be allowed only when Force Indent For All Bills sysparameter is OFF
If the “Enable Invoice Carrier Charges system parameter is ON and ‘Link Carrier Charges’ is selected as “Yes”, the amount will be auto-fetched from the invoice—saving time and ensuring billing accuracy for users.
If the Allow Manual Tds In Bill system parameter is ON, users can manually enter the TDS computation amount—offering flexibility when automatic calculation isn’t applicable.
Upgrading to Electronic Document Ware House feature is required for Uploading Bill
Workflow Overview (In Short)
- A bill can be created with or without a GRN.
- Discrepancies between billed and received quantities/rates are flagged in the Discrepancy Index.
- Bills are authorized before posting to accounts and can be revised or revoked if needed.
- PDNs or PCNs may be generated for issues requiring follow-up.
- Finalized bills can lead to voucher creation and serve as a base for GSTR-2B reconciliation.