Auto E-Invoice / E-Way Bill

⚡ One-Click e-Invoice & e-Way Bill – No More GSTIN Hassles!

Generate both e-Invoice and e-Way Bill with a single click in ERP Crystal Symphony. The system automatically:

  • Connects to the GSTIN portal
  • Fetches your IRN (Invoice Reference Number)
  • Retrieves your EBN (E-Way Bill Number)
  • Embeds QR codes into the invoice
  • Makes it ready to print and dispatch
  • ✅ No more logging in to the GSTIN portal manually.
  • ✅ No JSON file uploads.
  • ✅ No duplicate data entry.

Everything is done instantly and compliantly — saving you time, effort, and errors.

Before You Start - Quick Checklist

Category Requirement
System Ensure the E-Invoice feature is enabled in ERP Crystal Symphony.
If not already enabled, please contact your system administrator.
GST Details GSTIN details and transporter information must be set for:
• Your company (seller)
• The customer (buyer).
If not already done, update these details before proceeding.
Ship To Details If a Ship To details is selected, ensure address, location, pincode, and state are filled. These details will be auto-fetched from the first item line of the order.
UOM Make sure the Unit of Measure (UOM) is selected for the first line item.
Freight If sales order needs freight, add freight item to invoice
Attempts Avoid multiple failed attempts
Cancelled Cancelled invoices can’t be processed

Update Dispatch Information (Optional)

ℹ️
The Update Dispatch Info option is visible only if you set “Is Auto E-Way Bill” to Yes while creating your invoice.

Dispatch Details If you need to update Dispatch details:

  1. Go to Menu → Sales → Sales Invoice Details → Other Operations
  2. Click “Update Dispatch Info”
  3. Fill in all required dispatch details

Update Dispatch > Dispatch Form

How to Generate E-Invoice & E-Way Bill

Step 1: Enable Auto E-Way Bill (Optional)

💡 Pro Tip
If you want both e-Invoice AND e-Way Bill generated together:

When creating your invoice, set “Is Auto E-Way Bill” to Yes

Auto E-Way Bill Setting

Step 2: Generate E-Invoice

Simple Process

  1. Go to Menu → Sales → Sales Invoice Details
  2. Click on E-Invoice tab
  3. Click “Generate E-Invoice” button

Sales Invoice Process

E-Invoice Generation

🎉 That’s it! Your e-Invoice (and e-Way Bill if enabled) are now generated and ready.

How to Print Your Documents

Print Invoice with QR Code

GST-Compliant Invoice

  1. Go to Menu → Sales → Sales Invoice Details → Other Operations
  2. Select “Print Invoice”

Print Options

This gives you a GST-compliant invoice with IRN, QR code, and tax details.

Invoice Print

Print E-Way Bill

Transport Document

  1. From the same Other Operations menu
  2. Select “Print E-Way Bill”
    ✅Note: The “Print E-Way Bill” option appears only if “Is Auto E-Way Bill” is set to Yes, as described in Step 1. E-Way Bill Print

Benefits Summary

🎯 One-Click Generation - Both documents created instantly
✅ Auto-Compliance - Validated against GSTIN
🖨️ Ready to Print - No manual uploads needed
🛡️ Error Prevention - Built-in validation checks
⏰ Time Saving - No more manual e-invoice portal work